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Contents


*      Home

*      Resume

*      Photos

*      Parent, ECE and Caregiver Resources

*      Learn About Cleaning Chemicals

*      Potentially Hazardous Materials

*      Reader Submissions of Additional Resources

*      Childcare Classifieds

*      FAQ

Parent Handbook

*      Introduction

*      Philosophy and Mission

*      Behaviour Management

*      Health and Safety

*      Pick-up and Drop-off

*      Schedule and Program Plan

*      Meal Plan

*      Forms and Contracts

*      Parent Information

*      Child Information

*      Pick-up Authorization

*      Do Not Authorize for

Pick-up

*      Parent Agreement Contract

*      Download PDF Version

Additional Info

*      Webrings and Promotional Tools

 

C. Fraser © 2008, Fraser Service Group. All Rights Reserved.

 

 

 

Section 5 (a)

Pick-up and Drop-off

 

Authorized Pick-up

Daycare fees are static regardless of the length of time the child is in attendance, unless the child remains in the daycare after closing hours. After the business day has concluded at 6PM , a late fee will be charged to the parent.

 

It is the responsibility of the parent to ensure their child is picked up on time from daycare. If the parent is unable to make it on time, it is required that they find an alternate person to pick up their child to avoid any late fees.

 

Section 5 (b)

Late pick-ups are rounded up to the nearest fifteen minutes on the hour. For example, if a parent is ten minutes late picking up their child, they will be charged a fee of five dollars. For every quarter hour late, the fee continues to accrue to five dollars for every fifteen minutes late.

 

E.g.)   10-15 minutes late = $5

          15-30 minutes late = $10

          30-45 minutes late = $15

 

Section 5 (c)

After a parent is fifteen minutes late, attempts will be made to contact them. If unsuccessful, the alternative and authorized pick-up person will be contacted. If all attempts to contact a parent, authorized pick-up individuals or emergency contacts are unsuccessful and the child remains in the daycare more than two hours, social services will be contacted.

 

Section 5 (d)

Working with children eleven hours a day, without breaks, five days of the week can be exhausting. Therefore, it is important that children be picked up from daycare by 6PM so that the food and environment can be prepared for the next business day. Although it is understandable that life sometimes gets in the way and that being late is sometimes unavoidable, consistent tardiness is unacceptable. Ultimately, the consequence for consistent tardiness will result in the child’s termination of enrollment. In extreme cases, leaving the child in daycare long after business hours on a consistent basis will be considered neglect.

 

The following consequences will occur as a result of continued tardiness:

Five incidents within a two week span – Fees are increased to $15 for every quarter hour late. A written notice is issued to the parent, including a signed copy of the Parent Agreement Contract.

Eight incidents within a three week span - A written termination notice is issued to the parent to find alternate care for their child within two weeks.

Eleven incidents within a four week span – Enrollment is terminated without further notice. Social services are notified.

 

Section 5 (e)

Parents are permitted to authorized any number of friends or family members to pick up their children from daycare. Unless there are extenuating circumstances (as outlined in section 5f) nobody may pick up a child from daycare unless authorized by the parent in writing. If an individual is present during drop-off, he or she will not be authorized to pick up the child without first being added to the authorization record. The Child Pick-up Authorization Form can be found in section 12.

 

If an authorized individual is not personally introduced by the parent, they will be required to show photo identification on their first visit. Each subsequent visit will not require formal identification. The parent is required to inform the daycare of an alternate pick-up person either in person or by phone (see section 5f).

 

Section 5 (f)

Emergency Authorization

If a parent is unable to pick up their child before 6PM and they are unable to arrange for an alternate authorized individual to pick up the child, or if the child must be retrieved from daycare by an unauthorized individual for any reason, the following steps should be taken:

 

  1. Locate an individual willing to pick up your child.
  2. Inform him/her that they must bring valid photo identification to the daycare.
  3. Give the individual a unique password (not already used for another individual).
  4. Call the daycare and disclose the situation.
  5. Provide the name of the individual picking up your child.
  6. Provide the unique password.

 

When the unauthorized individual comes to pick up your child, the name on their photo identification and the password they provide will be referenced against the information the parent has provided. If the information does not match, the parent will be contacted to verify the information. If the information still does not match or the parent cannot be reached, the child will remain at the daycare until the situation is resolved.

 

Individuals granted emergency authorization will not be permitted to pick-up a child from daycare on subsequent days unless they are first added to the authorization list by the parent.

 

Section 5 (g)

Should an unauthorized individual arrive without prior communication with the parent, the parent will be contacted immediately. If the information provided by the parent does not match the information and identification of the unauthorized individual, the child will not be permitted to leave the daycare. If it is determined that the parent is unaware of the individual’s attempt to pick-up the child, or if the parent has not or will not authorize the individual to take the child from the daycare, the individual will be asked to leave and/or the police will be contacted.

 

Section 5 (h)

A sign in/out sheet is located by the door at the daycare. Parents are expected to sign their children in at arrival, and out at departure. To ensure the accuracy of our records, it is important to include the amount of time late in the Minutes Late field. If this step is forgotten, it will be filled in after business hours based on the departure time observed. The parent will then be required to initial the field on the next business day.

 

Providing initials in the Initial field helps to verify the accuracy of the record. In addition, if an alternate authorized individual picks up the child, this record will help to track that information.

 

Sample

Sign in/Out Sheet

Date ________________________________________________

Child’s Name

Arrival Time

Departure Time

Minutes Late
(at pick-up)

Initials

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section 5 (i)

Do Not Authorize for Pick-up

There may be individuals whom parents would prefer not to pick-up their child. It is therefore necessary to fill out the form found in section 12 containing as much detail as possible (their name, possible aliases, physical description and other identifying indicators). In addition, detailed instructions should be provided to determine the best course of action (such as a call to the police) should the person try to collect the child. It would also be helpful to provide a photograph of the person to help identify the individual.

 

Section 5 (j)

Drop-off

To benefit from the full-day program, it is most beneficial for children to arrive before 10AM. If your child requires care for only part of the day, it is best if he or she arrives when outdoor play is not scheduled. This helps to make the best use of everyone’s time, rather than hunting down the group on the travel route specified.

 

Section 5 (k)

Outdoor play may occasionally be delayed or extended. If there is concern that pick-up or drop-off will occur during outdoor play time, it would be most advisable to call ahead before arriving at the daycare. If there is no answer at the daycare, call the cell phone number provided to arrange an alternate drop-off or pick-up location.

 

The attendance record, the sign in/out form, emergency medical and contact information and a first aid kit is always brought along during outdoor activities. Parents or authorized individuals can sign the in/out form while outside the daycare.

Before the group leaves for outdoor play, a Route Plan is posted on the door. This plan will show where the group has gone and the route taken to get there and back. If a parent or authorized individual has arrived at the daycare while the group is on an outing, it is best to follow the route plan to ensure the group will not be missed. All outdoor activities take place within twenty minutes walking distance of the daycare.

 

Section 5 (l)

It is preferred if authorized individuals would drop children off at the daycare. If an unrecognized individual brings a child to the daycare, the child will be signed in and admitted and the parent will be contacted to ensure the situation is acceptable. The child will not be permitted to leave with the individual however, unless the parent first follows the authorization procedures outlined in sections 5e and 5f.